Cyber security

Benefits of a password manager tool

04 October 2022

Passwords are the first level of IT security. They’re the frontline of online data protection, preventing your data from falling into the wrong hands.

With more and more websites requiring you to sign up or create an account, it is becoming increasingly difficult to manage every single username and password combination. This is when using a password manager comes in handy.

What is a password manager?

A password manager allows you to store, generate and manage all your passwords and usernames for a variety of applications and online accounts. It is a secure tool that stores passwords and confidential information in an encrypted database.

Why use a password management tool?

The reason why you should use a password manager is simple. To protect your business, your people, your data and your infrastructure from security breaches and cyber-attacks.

A UK cyber survey from Ipsos MORI, and commissioned by the National Cyber Security Centre (NCSC) and Department for Digital, Culture, Media and Sport, found that ‘less than half (of people) do not always use strong, separate passwords for their main email account’.

This is a shocking statistic that highlights how many online users are continually using re-occurring passwords. Not only does this pose a major cyber security risk to hackers accessing their personal data, but if those same passwords are used at their place of work, then it becomes a serious IT security issue for businesses too.

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10 reasons why you should be using a password management tool

  • Securely stores all your passwords in one place with one password

With a password manager, you can securely store ALL your passwords to every possible account, in one convenient place.

Never again will you need to rely on memory to figure out your forgotten password, or go through the annoyance of resetting a password. A password manager stores them all in one secure place, and the beauty of it is, you only need ONE password to gain access to all your passwords.

Tip: If you want to take your password manager security to the next level, you can integrate it with your unique biometrics, such as enabling access to your account via your unique fingerprint.

  • It generates random passwords for you, equipping you to use stronger, secure passwords

Another benefit to using a password manager is that it can generate unique and strong passwords for you.

No longer do you need to think of yet another unique password. The in-built password and username generator feature will follow best practice and include 10+ letters, unique characters and a combination of capitalisation and lower case letters. Creating secure accounts online becomes easy, especially with an in-built generator tool.

  • Convenience – plus, passwords are quick and easy to access

When all your passwords are stored securely in one place, it is incredibly convenient, quick and easy to access them when you need to.

When you’re logging into different systems and accounts across various different websites or platforms, you’ll spend less time fumbling about trying to remember which username or password you used for a specific account. Inevitably, this saves you various attempted fails before an eventual success, or having to reset your password for the hundredth time.

  • Allows you to share passwords securely

One of the greatest benefits of using a password manager is that you can have your entire team using the tool, all with their own individual accounts. From here, you can also create a shared space for team passwords that they can access too. This makes the process of sharing passwords convenient and secure.

  • Access from multiple devices

Always on the go or working remotely? With a password manager tool, you can access your account from multiple devices. This is especially convenient if you need to log into business systems and accounts on the go using your tablet or mobile device instead of a desktop. So if you have something to urgently respond to, you’ll never be locked out, you can access a password manager wherever you are, from whatever device you’re using.

  • Easy to change and update passwords when needed

As all your passwords are in one place, it means that they are easy to change if you need to, or update if you encounter a security breach or compromise.

  • You no longer need to rely on having a good memory

Memorising multiple unique passwords can prove troublesome, especially when combined with remembering which accounts those passwords are linked to.

When you invest in a secure password manager you don’t need to rely on memory. Even if your memory is fairly good, a password manager opens up a realm of possibilities when it comes to maintaining strong, secure passwords that are incredibly difficult to crack. Now, you can use long phrases and a variety of different characters and capitalisation.

  • Easy to maintain password best practices

When using a password manager, it becomes easy to maintain password best practices – such as making sure that passwords are unique to every site; contain upper and lowercase letters, numbers and symbols; don’t contain personal information and don’t include words from a dictionary (in any language).

Related post: What to do if your password has been compromised?

  • A must-have for businesses and personal use

A password management tool really is a must-have for both businesses and personal use. Not only does it allow you to store and manage all your logins and passwords, it simplifies cyber security. By gatekeeping your passwords, it prevents hackers and cybercriminals from gaining access to your accounts or systems.

There really is no excuse for poor password management in your team or business, and a lack of compliance causes security gaps that can be exploited, leading to a breach and potential legal or financial repercussions.

  • Ability to store more than just passwords (any confidential information)

Password managers are effectively a safe or vault. Inside this online safe it also allows you to store other confidential information, not just passwords. For example, you could store financial information, usernames, answers to security questions, and other additional and important information.


What features should you look for when choosing a password manager?

If you’re in the market for a password manager, or weighing up your options and considering moving to a new platform, here are the main features you should ensure your password manager has.

  • Built-in security features

    It must meet stringent security, privacy, compliance and industry standards with secure features such as end-to-end encryption, multi-factor authentication (MFA) and AES 256-bit encryption

  • Easy admin management

    Another feature you should ensure a password manager has is simple administration, allowing you to set permissions, customise access by user or group. Other admin options that would be beneficial include: account recovery, guest accounts, delegating admin responsibilities and other management controls.

  • Ability to share data with your team

    Sharing passwords within a team needs to be carefully managed and conducted in a secure environment. A password manager should have advanced permissions for sharing and setting different access levels.

  • Password and username generator

    A password management tool should automatically come with an in-built feature to generate unique and strong passwords and usernames. This feature should be intuitive and meet best practices and industry standards, helping your business enforce a strong password policy.

  • Platform support

    When needed, the password manager should have a feature that provides expert or one-to-one support. This will backed up with extensive documentation and resources that contain all the help and information you may need.

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Contact us – We take cyber security seriously

Here at Bluecube, keeping our clients safe and secure is our main priority. Our cyber security services ensure your business is more resilient to cyber-attacks.

Give our team a call today on 0845 257 8010, or fill out our online enquiry form and one of our team will be in touch with you shortly.